Automation
Deadline tracking for property management
A deadline guard tracks every legal clock in your portfolio — deposit returns, notice periods, lease expirations — and warns you well before each one lands.
The problem
What this actually costs you today
Miss a deposit return window and in many states you owe the tenant a multiple of the deposit. Miss a notice date and the clock you were counting on restarts.
These are not judgement calls. They are dates, and they are almost always sitting in a spreadsheet that one person maintains, or in that person’s head. Both work perfectly until the week they are on holiday.
How it works
What we build, step by step
We pull every date that carries a consequence
Move-out dates, deposit deadlines by state, notice periods, lease ends, renewal windows, inspection requirements. From your software, not from a new spreadsheet.
Each clock gets a warning schedule
Not one alert on the day. A first warning with enough time to act, a second when it is getting close, and an escalation to someone senior if it is still open.
The paperwork is ready on the right day
When a notice or a return statement is due, it is generated with the correct state language and the correct figures, waiting for review rather than waiting to be started.
Nothing closes silently
A deadline is only marked done when the thing that had to happen actually happened. What is still open is visible on one board.
What changes
What changes for your team
- The spreadsheet stops being a single point of failure, and so does the person who kept it.
- You find out about a deposit deadline with a fortnight to act, not on the last afternoon.
- Every deadline has a record of who was warned and when, which is the thing you want if it is ever questioned.
No rip and replace
It runs on the software you already have.
Your property management software stays your system of record. Nothing here asks your team to log into somewhere new, and nothing here replaces the platform you already pay for.
Some platforms don’t open their API to most customers. That doesn’t block us. Almost everything we build runs off a report your software can already email out on a schedule.
Questions
What people ask about this
Do you know the rules for our state?
We build to the rules you and your attorney confirm, state by state. We are not a law firm and we do not give legal advice — we make sure the dates you are already bound by are tracked and surfaced early.
What if we manage in more than one state?
Each property carries its own rule set, so a deposit in one state can have a different window from a deposit in another. That is exactly the case where a spreadsheet starts going wrong.
Where do the dates come from?
Your property management software, on a schedule. If a lease end moves, the deadline moves with it. Nobody re-keys anything.
See where your operation is leaking time.
Seven questions, two minutes, and your score appears on screen.